CONSULTANCY- SUPPORT IGAD CLIMATE PREDICTION AND APPLICATION CENTRE IN ESTABLISHING AN IGAD EMERGENCY GRAIN RESERVE

RE-ADVERTISEMENT - REQUEST FOR PROPOSAL–RFP/ICPAC/01/2024

1. Services to be provided

The services required by the contracting authority are described in the terms of reference. They are set out in Annex II to the draft contract, which forms Part B of this tender dossier.

1. Timetable

DATE

Deadline for submitting tenders: 8 July 2024

Notification of award: 22 July 2024

Contract signature: 29 July 2024

Start date: 29 July2024

* All times are in the time zone of the country of the contracting authority (Kenya, Nairobi)
' Provisional dates

1. Participation, experts, and subcontracting

a) Participation in this tender procedure is open only to the invited tenderers. For the eligibility, please see point 10 of the contract notice.

b) The contract between the tenderer/contractor and its experts shall contain a provision that it is subject to the approval of the partner country. It is furthermore recommended that this contract contains a dispute resolution clause.

c) Subcontracting is Not Allowed.

1. Content of tenders

Offers, all correspondence and documents related to the tender exchanged by the tenderer and the contracting authority must be written in English.

The tender must include a technical offer in line with what is specified in the Terms of Reference (TOR)

4.1. Technical offer

The technical offer must include the following documents:

(1) Tender submission form (see Part D of this tender dossier) including:

q The key experts proposed in this tender must not be part of any other tender submitted for this tender procedure. They must therefore commit themselves exclusively to the tenderer.

q Each key expert must also undertake to be available, able, and willing to work for the whole period scheduled for his/her input to implement the tasks set out in the terms of reference and/or in the organisation and methodology.

a) A signed declaration together with a signed "Declaration on honour on exclusion criteria and selection criteria"[1] from each legal entity identified in the tender submission form and from each sub-contractor and/or capacity providing entity, using the format attached to the tender submission form.

(2) Organisation and methodology (will become Annex III to the contract), to be drawn up by the tenderer. (If required according to the TOR)

For fee-based contracts: The ‘Estimated number of working days’ worksheet must be included in the organisation and methodology.]

a) a list of the name of the key expert.

b) the CVs of each of the key expert - The qualifications and experience of each key expert must clearly match the profiles indicated in the terms of reference. If an expert does not meet the minimum requirements for each evaluation criterion (i.e., qualification and skills, general professional experience, and specific professional experience), he/she must be rejected. In such case the entire tender shall be rejected.

c) Note that non-key experts must not be asked to sign statements of exclusivity and availability.

Tenderers must provide the following documents for the proposed experts:

- a copy of the diplomas mentioned in their CVs

1. Variant solutions

Tenderers are not authorised to tender for a variant in addition to this tender.

1. Period during which tenders are binding

Tenderers are bound by their tenders for 90 days after the deadline for submitting tenders or until they have been notified of non-award.

The selected tenderer must maintain its tender for a further 60 days. A further period of 60 days is added to the validity period irrespective of the date of notification. This period can be further extended when the contracting authority is required to obtain the recommendation of the panel referred to in Section 2.6.10.1.1 of the practical guide, up to the adoption of that recommendation.

1. Additional information before the deadline for submitting tenders

The tender dossier should be clear enough to avoid tenderers having to request additional information during the procedure. If the contracting authority, either on its own initiative or in response to a request from a tenderer, provides additional information on the tender dossier, it must send such information in writing to all the tenderers at the same time.

Tenderers may submit questions in writing to the following address up to 7 days before the deadline for submission of tenders, specifying the publication reference and the contract title:

Contact name: ICPAC PROCUREMENT
E-mail: Procurement@icpac.net

The contracting authority has no obligation to provide clarification after this date.

Any tenderer seeking to arrange individual meetings with the contracting authority and/or the government of the partner country concerning this contract during the tender period may be excluded from the tender procedure.

No information meeting or site visit is foreseen.

1. Submission of tenders

Tenders must be sent to the contracting authority before/on: 8 July 2024 via email to the following Address:Procurement@icpac.net

Tenders submitted by any other means will not be considered.

The submission email should have the reference:

CONSULTANCY- SUPPORT IGAD CLIMATE PREDICTION AND APPLICATION CENTRE IN ESTABLISHING AN IGAD EMERGENCY GRAIN RESERVE