TERMS OF REFERENCE/JOB DESCRIPTION

Title of Position: Human Resource Management Assistant

Duty station: ICPAC, Nairobi

Duration: 5 years Renewable

Reporting Line/Supervision: Human Resource and Facilities Officer

Dead Line for Application: July 31, 2022

Position Grade: GS4

Core Duties and Responsibilities

• Assist in implementation of human resource and administrative procedures and to monitor all activities and practices to ensure compliance.
• Assist in the recruitment of ICPAC staff and ensure that new employees receive proper instructions regarding their duties and terms of employment.
• Assist in co-ordination of the performance management process and all related functions including staff performance appraisal, training planning and implementation, and incentive schemes.
• Assist in overseeing and coordination of all welfare and disciplinary matters, handle staff grievances in a prompt, conscientious manner and train supervisors on basic staff management and disciplinary skills.
• Assist in coordinating the administrative activities of the organization and provide guidance on related matters such as general office administration.
• Assist in managing and co-ordination of the identification and negotiation of contracts with suppliers of human resource and administrative services.
• Assist in ensuring the timely and economic provision of administrative services, such as adequate office spaces, transport and registry services.
• Assist in ensuring high standards of office cleanliness, sanitary hygiene, health and safety and security.
• Assist in preparation and submission of reports as and when required.
• And any other related duties that may be required from time to time.

Minimum Qualifications and Experience

• A Bachelor’s degree in Human Resource Management or its equivalent
• Professional Human Resources Management certificate is an added advantage
• At least three (3) years’ experience in human resource management activities

Key Skills and Competencies

• Knowledge of labour laws
• Planning skills
• Ability to prioritize
• Strong interpersonal and relationship building skills
• Effective listening skills
• Computer literate

Language requirements:

Fluency in English (both oral and written) is required. French is an added advantage.

How to apply

Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above need apply through the email accounts provided below. Submitted applications should be accompanied by the candidate’s detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees and the candidate’s contact details (E-mail address and telephone numbers).

The applications should be addressed to:

The Director, Administration & Finance, IGAD,

P. O. Box 2653, Djibouti,

Republic of Djibouti;

Sent by email:

E-mail to the following e-mail address: recruitment@igad.int and a copy to recruitments@icpac.net, bearing the subject line: “Human Resource Management Assistant”

Deadline for submission of applications

Must be received by c.o.b. 1st August, 2022.

IGAD is an equal opportunities employer and interested female candidates are encouraged to apply.